Office Manager (m|f|d)
Permanent position
| FTE 38.5 hrs.
| 1010 Vienna | max. 1 day/week working from home
As the central point of contact in the office, you will take on a position with a high level of responsibility, ranging from administration and travel and event organisation to supporting the management team. You think ahead, keep an overview, and ensure that everything runs smoothly.
Job description
Tasks
Administration & Finance
- Preparatory accounting, calculation of expenses and per diems
- Interface with external tax advisor and payroll accountant
- Credit card checks and preparation of the annual financial statements
Travel & Event Organisation
- Coordination of all business trips – flights, rail, hotels, rental cars, including complete expense settlement
- Planning and delivery of internal events, workshops and customer events
Office Management
- Office supplies, IT devices, mobile phone contracts – ordering, administration, documentation
- First point of contact if something is missing, something is broken, or guests are coming
- Mail, parcels, general inboxes – you keep day-to-day operations running
Executive Assistance
- Supporting two Managing Directors in administrative and organisational matters
- Independent correspondence, appointment coordination and decisions in day-to-day operations
What you bring with you
Our must-haves:
- Completed education with Matura or comparable qualification
- Professional experience in a comparable role: ideally from a small or medium-sized company with a broad range of responsibilities
- Experience with preparatory accounting and travel expense settlement
- Fluent German (C1+): written and spoken at a very high level
- Good English skills
- Valid Austrian work permit
- Willingness to work primarily in the office
- Very good MS Office skills
What will make you successful with us:
- You think ahead instead of just executing, and you recognise what is needed before anyone tells you
- You stay calm and structured, even when things get hectic or priorities change spontaneously
- Discretion when handling confidential information
- High social competence: you can adapt to different personalities and also know when you need to say no
An advantage, but not a must:
- Experience with complex invoicing processes
What we offer you
- Onboarding: Structured onboarding by the current job holder, with real knowledge transfer for a successful start with us.
- Real responsibility: A central role with scope for action and development opportunities.
- Flexible working arrangements: flexible flexitime arrangement and 1 day working from home / week.
- Benefits in kind: Annual pass for public city transport, company mobile phone also for private use, sports offers, preventive healthcare, private pension provision, company bike leasing, bonuses.
- WIPP Lounge: A well-equipped break room with a dartboard, board games, Xbox, as well as snacks and drinks.
- Compensation: gross annual salary from EUR 60,000 with willingness to overpay, depending on your qualifications.
Contact person
Katharina
Szczypta
HR Manager
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Apply now & Start your career with SINN now!
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